How To Remove Backup Email From Gmail

It's never been more important to support Gmail emails. With hackers constantly looking for account weaknesses, information technology's possible that your electronic mail account could get compromised. Letters could exist lost. You might even lose access to your Gmail account. If that happens, yous'll desire to have a expert Gmail backup.

Many of u.s.a. keep business organization information in our Gmail email accounts. Losing that information could exist quite costly. That's why it's important to make certain that data isn't lost.

At that place are several ways to back up Gmail emails, simply many Gmail users don't understand what to exercise. In this tutorial, yous'll acquire how to dorsum up Gmail. Nosotros'll explicate how to use the Google backup utility (Google Takeout) to support your Gmail. We'll also talk over a few tertiary-party Gmail backup utilities.

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1. Why You lot Need Gmail Backups

Your Gmail contains important business information. Customers and future customers utilise it to contact you. Information technology may even contain sensitive projection data.

Merely what if your electronic mail messages were lost or compromised?

The truth is that email accounts and other online accounts are hacked into all the time. The news is filled with accounts of information breaches and other security failures. If someone else had admission to your email account, it's possible y'all could lose some of those important business communications.

While setting upwards strong Gmail passwords can help reduce the chances that a hacker will get into your e-mail, no system is foolproof. In a worst-example scenario, you may even need to delete your Gmail account if it is compromised. For guidance on how to do that, follow the steps in this tutorial:

And of course, at that place'southward user error. Nobody likes to recall about information technology, simply data is often lost when a user accidentally deletes a Gmail message. If you human activity quickly, yous may be able to restore a deleted message. But if some time has passed and you've got no Gmail backup system in identify, you may have lost that message forever. For instructions on how to retrieve deleted Gmails review the tutorial, How to Retrieve Your Deleted (Or Archived) Emails in Gmail.

Having up-to-date Gmail backups allows you to restore your lost emails should anything ever happen to your Gmail account. There are several methods you can use to back upwards your Gmail account.

ii. How to Fill-in Gmail Emails With Google Takeout

Google Takeout creates a re-create of your unabridged Google Account, including your Gmail data. To use it, here's what to do:

1. Kickoff by typing https://takeout.google.com/settings/takeout in your browser'due south Address field. If you're not signed into your Google account, y'all must sign in before you can use the utility. If you're signed in, the Google Takeout screen appears:

Google Takeout screen for Gmail email backup — Use **Google Takeout** for Gmail electronic mail backups

2. Utilise the curlicue bar on the correct of the screen to view the list of information that you tin back upwards with the utility:

Google data you can back up with Google Takeout — To back up your Gmail account make sure the slider is to the correct.

You'll see all the various types of data you can access with your Google account.

three. Slide the Gmail slider (on the right of the screen) to the correct to back up your Kmail account. If you click the down arrow to the left of the slider, the screen expands and you can further refine which parts of your Gmail you want to back upwardly:

Choose which Gmail labels to back up — Back up specific Gmail labels.

Choose ane of the following options:

Click the toggle next to Include all your mail to back upward all your Gmail.
Click the toggle button adjacent to Select labels to bring upwards a screen that lets you cull which labels (folders) you desire to back up.

4. When you've finished selecting data types to back up, click the Next push on the lower left of the screen. The Customize annal format screen displays:

Define your Gmail backup archive format — Choose Gmail backup archive formats.

Use this screen to define the following characteristics of your annal:

File type. The default file type for your archive file is .goose egg. Click the down arrow to choose the .tgz file type. (This file type may be hard for most users to open.)

Archive size. The maximum file archive size is 50GB. Click the down arrow to cull one of the post-obit file sizes: 1GB, 2GB, 4GB, 10GB, 50GB.

Delivery method. This is how you lot'll get your archived information. Click the downwards arrow to cull between receiving an electronic mail download link, a file on Google Drive, a file on Dropbox, or a file on OneDrive.

Caution: Archives stored on Google Drive count against the Google storage quota. If your archive is specially large, y'all may want to choose another means of receiving information technology.

v. When you're finished selecting your archive format options, click the Create Archive button in the lower left corner.

Y'all'll see a notice on the adjacent screen that your annal is existence prepared. (The annal process isn't instantaneous.) When your archive is set up, you'll be notified of the annal'due south location through email. Hither's what the email might look like:

Gmail backup archive email — An email notifies you that your Gmail backup is ready for review.

Annotation: Your email may vary, depending on which delivery method pick you lot chose.

6. Follow the instructions in the email to access your Gmail archive. (In the example above, I would click the Download archive button.)

iii. Other Methods to Create a Gmail Fill-in

While the Google Backup Utility is pretty directly-forward, you do have to think to create the Gmail archive. A more than automatic way to back upward your Gmail email is to use a desktop client such as Microsoft Outlook, Thunderbird (iOS), or Apple Postal service.

Note: For this example, I'll employ Outlook. If your desktop client is different, the steps you follow might be slightly different.

Gear up your desktop client up so that it retrieves messages from Gmail onto your estimator through IMAP protocol. Hither's what to do:

Step one. Turn Your IMAP Access On

i. Get to Settings > Settings > Forwarding and Pop/IMAP in Gmail to make sure that IMAP is turned on. Your screen should look like this:

Enable IMAP access — Go to the Gmail **Settings** to enable **IMAP access.**

If IMAP isn't enabled, click the Enable IMAP toggle.

two. Google considers most desktop email apps to be less secure. Then, you lot'll have to change the security settings in your Google account and then that it'll give you your desktop email client access to your Gmail business relationship. To showtime, become to https://myaccount.google.com/. You'll run across the My Business relationship screen:

Google My Account screen — Employ the **My Account** screen to give your desktop email access to your Gmail emails.

3. Select Apps with account admission. The Sign-in & security screen appears. Scroll down on the Sign-in & security screen to the Allow less secure apps: pick:

Allow less secure apps Google access — Google considers most other email systems to exist less secure. You'll need to slide the slider to the right.

Slide the toggle to the correct so that your desktop email customer can admission your Gmail account.

Step two. Add together Your Gmail Business relationship to Your Desktop Email Customer

Your adjacent stride is to add your Gmail account to your desktop email client. The exact procedure you lot'll utilise to do this varies depending on your desktop email client.

i. For MS-Outlook, click File. When the Account Information screen appears, click the Add Account button:

MS Outlook Add Account button — Click the **Add Account** button to give Outlook access to your Gmail messages.

ii. Y'all'll exist prompted to enter the Gmail account and password yous want to add to Outlook. Type the information and click the Connect button. The following prompt displays:

Account setup complete — You have given Outlook access to your Gmail messages.

3. Click OK to end connecting your Gmail account to your desktop account. Your accounts are connected.

You'll receive an electronic mail message with the subject line: Microsoft Outlook Test Message in your Outlook inbox. In your Gmail inbox, yous'll get the same message.

From this point forward, letters sent to your Gmail address will as well exist sent to MS Outlook. Even if you were to lose access to your Gmail account, yous can even so access your Gmail messages through Outlook. Remember though, if you delete a bulletin from your Gmail business relationship, it will be removed from your Outlook inbox every bit well.

Caution: Filters and other organizational tools you've practical in your Gmail inbox may not acquit frontwards to your desktop email organisation.

4. Tertiary-Party Gmail Backup Utilities

Yet another method of backing upward your Gmail messages is to use a third-political party backup utility. Hither are iv popular options:

UpSafe Gmail Backup Utility — UpSafe Gmail backup utility is free and easy to utilize.

UpSafe is a free and easy-to-utilise Windows Gmail fill-in that allows yous to quickly back up your Gmail files on your hard drive. A nice security feature of this utility is that the app never has access to your Google login credentials. Backups, withal, aren't automatic. And then, y'all must recollect to back upwards your Gmail business relationship regularly.

ii. Gmvault Fill-in

Gmvault Gmail Backup utility — The Gmvault fill-in utility works on a large number of platforms.

Use GMvault on Windows, Mac, OSX, or Linux machines. This popular open source app lets you lot schedule backups to run automatically, which is prissy since yous don't have to worry virtually forgetting to dorsum up your Gmail. It's as well a adept tool for moving email from ane business relationship to another. It's command-line based, significant in that location's no graphic interface. But you lot can attain a lot by learning a few simple commands.

three. Spinbackup

Spinbackup Gmail backup utility — The Spinbackup Gmail utility offers deject-based backup features.

Spinbackup combines deject-based backup features and cybersecurity features in a unmarried bundle. If your business needs both options, this single tool might be a good selection. Information technology allows you to ready automated backups of not just your Gmail messages, merely whatever data on your Google Drive, including your contacts and your calendar. Pricing varies depending on your needs and the number of users.

4. SysTools Gmail Backup

SysTools offers a broad diverseness of backup utilities and data recovery services, including cloud backup utilities for Gmail and Google Apps. Both a Windows and Mac version of the Gmail Fill-in utility are available. Depending on which operating system you use, your messages can be saved in a variety of formats. Yous tin likewise apply a filter to choose which messages get backed up.

five. Brand Gmail Backups a Office of Your Workflow

Losing Gmail messages could be costly. Your Gmail backups should be a regular role of your workflow. Here are some all-time Gmail Backup all-time practices to help guide you:

Continue to follow skillful Gmail security practices. While having a Gmail backup system in place may ensure that yous don't lose important email messages, the goal is withal to continue your business relationship equally secure as possible. Make sure that the Gmail passwords yous employ are secure and take advantage of other Gmail online security measures likewise.
Automatic backups vs manual backups. While some Gmail backup utilities allow you to schedule a regular automatic backup, others do not. Depending on the book of email yous receive, your fill-in frequency may vary--the more messages you receive, the more often you need to support your Gmail. Understand the backup system you're using. If your utility doesn't permit you to schedule routine backups, set bated a regular time to back up your Gmail letters manually.
Check fill-in files regularly. Even if your fill-in utility runs automatically, you should still review your fill-in files from time to time to make certain the utility is running correctly. If yous notice the backup files aren't in that location or that backup files are 0 bytes in size, re-read your backup utility documentation or contact the backup software back up team to resolve the issue.
Monitor your backup storage space. Exist aware of how much storage yous've got for your backup folders. If you're shut to exceeding your storage limit, consider storing older backup files in another location or removing them. (Circumspection: If you delete older backup files, yous may not be able to recover them if you need them later.)

Determination

If y'all don't back up Gmail emails regularly, yous're at hazard of losing your information. At present that you know how to back up Gmail, y'all can reduce the chance of data loss past backing your Gmail up.

Use the steps we've just shown you to make regular Gmail backups.